Statutory health and safety training is required by law or deemed necessary through risk and/or organisational needs assessment. This is to ensure the safety, health and welfare of employees and others who may be affected by our work activities. See policy for health and safety statutory training
Training must be given to employees when:
- starting employment with the HSE
- transferring or changing tasks given to an employee
- introducing new work equipment or systems
- making changes to work equipment or systems
- introducing new technology
As a manager, you must:
- identify the training needs of your employees through training needs assessment
- develop a health and safety training schedule based on the training needs assessment and considered as part of the budget planning process
- arrange training within a reasonable timescale and ensure employees attend training
- record training attendance and keep training records for each employee
- check employees compliance with training
As an employee, you must:
- co-operate with your manager in the risk and training needs assessment
- help identify training needed because of changes in working practices or equipment
- identify health and safety training needs when completing your Personal Development Plan (PDP)
- attend all statutory (necessary) training within required timescales
- carry out work in line with training received
- complete course evaluations as required
Training needs assessment
A training needs assessment helps managers to identify what training their employees need to carry out their work safely
See: Training matrix
Key steps for a successful training needs assessment
- undertake workplace risk assessments using HSE-approved methods
- review training records, guidelines and policies
- discuss training needs with employees and document results for each employee
- prioritise assessment needs and develop a local statutory health and safety training schedule
What to consider before booking the training
Before booking the training, you should find out if any member of staff needs extra support.
Extra support may be needed for staff who:
- have accessibility issues
- are hard of hearing
- have a visual impairment
- do not have English as their first language
When requesting training consider:
- number of employees requiring training
- any practical techniques, for example, manual handling, to be explained, demonstrated and practised
- minimum and maximum attendance level
- the size and layout of the training venue relevant to the number of attendees
- the equipment being used should reflect that used by employees in their workplace
- the training equipment has been fully serviced and is in full working order, for example, hoists and slings provided for use during manual handling training must be serviced every 6 months
- the equipment to use during training is in good working order
- any potential fitness to participate issues or specific learning requirements
Fitness to participate in training
A ‘fitness to participate issue’ is any condition which prevents an employee from carrying out their normal work duties and therefore their ability to participate in aspects of training. This must be indicated on the locally coordinated request form (no personal employee information is to be documented on this form). Employees will not be allowed to attend training if, on the day, they report a previously undeclared 'fitness to participate issue'. Where this happens, the manager must re-book the training.
Techniques the employee does not demonstrate on the day of training will be documented on the employee's training certificate and in the practical techniques record.
Managers must ensure a pregnant employee risk assessment has been undertaken with the employee before they attend practical training.
The employee cannot attend training if they report to the instructor, on the day, a pregnancy which has not been risk assessed by the manager. The manager will need to re-book the training
Delivering health and safety training during COVID-19
Statutory occupational safety and health training under level 3 - level 5 restrictions
Manual handling, violence and aggression and first aid practical training are statutory OSH training. This training can be provided under level 3 - level 5 restrictions, subject to the following guidelines on risk assessment and reduction in the training environment:
- ensure a suitable venue has been identified as outlined in the venue checklist
- HPSC guidelines on face-to-face training
- NHSF guidelines on manual handling practical training
- specific guidelines issued by training providers/bodies (as may be the case with, for example, violence and aggression training; and first aid training)
The Responsible Person (line manager) should review their training needs assessments to confirm that face-to-face/practical training is essential and appropriate at this time.
Staff may also 'travel for work' under the Government restrictions. This allows staff to attend practical face-to-face training in their county or in another county.
These guidelines will be kept under review.
Guidance to support managers delivering statutory health and safety training during COVID-19 includes:
Manual handling COVID guidance:
- COVID 19 manual handling training prompt sheet
- COVID-19 manual handling risk assessment
- Rationale - manual handling training high-level risk assessment
The HSE uses a blended learning strategy. Training may be available through some routes, including:
- HSE developed courses on HSeLanD
- externally developed/licensed courses accessed through HSeLanD
- face-to-face training
- external contractor (HSE contract or OGP framework)
- internal HSE instructor
- NHSF trainer/health and safety advisor
- local training/health and safety officer
The process for accessing face-to-face training varies.
Some courses are funded and accessed through the NHSF helpdesk. Other training types (for example all other manual handling training) are organised by contacting the training contractor or the internal instructor. See Health and Safety training courses for information on specific courses.
Managers should book training using the locally coordinated training request form when not booking training through the Health and Safety helpdesk. This applies when booking training with external contractors or internal instructors.
See also: Training terms and conditions (PDF)
Funding for health and safety courses
Courses on HSELand are free to attend.
Courses funded by the National Health and Safety Function (subject to periodic review and change) include:
- safety representative
- first aid
- manual handling instructor
- managing aggression and violence instructor*
- risk assessment
*This is a strictly limited budget and is allocated according to a defined prioritisation process. Local managers must ensure training needs are regularly assessed and local funding is sought as necessary for this training.
All other courses need to be funded locally, for example, manual handling.
Log health and safety training requests with the Health and Safety helpdesk
The frequency of refresher training varies from course-to-course (and risk-to-risk). You can find information about refresher training in training specifications, risk assessments, legislation and HSE policies, procedures, protocols and guidelines.
Managing training records
You must keep records of your employees' occupational health and safety training.
The records should show:
- name of employee
- personnel number
- name of the training programme
- date training attended
A copy of the attendance sheet with the employee's signature should be kept on file.
Elearning on HSeLand training
- Sign in to your HSeland account
- Click on the course catalogue
- Click on the HSE National Health and Safety Function catalogue
- Click on the module you would like to enrol on
Contact HSeland support
Phone 048 90 640445