Reviewing and approving leave and travel

Login to HR & Payroll Self Service

Managers and approvers only can review and approve leave and travel requests.

Through My Inbox, managers and approvers can:

  • review and approve leave and travel requests
  • review employees' requests to carry forward leave
  • set up employees' Travel Privileges

My team calendar

As a manager, you have access to a team calendar. This displays all the employees that report to you and their leave requests, both pending and approved.

My team calendar (PDF, 447KB, 2 pages)

My team calendar (video)

Setting a substitute to review or approve leave and travel

You can assign a substitute manager to cover the inbox while you are on leave.

My Inbox creating substitutions tutorial (PDF, 860KB, 6 pages)

My Inbox create manager substitutions planned (video)

My Inbox create manager substitutions unplanned (video)

Reporting line change form

To change a reporting relationship:

Management reporting

Get information about management reporting at SAP Business Intelligence (Reporting & Analytics) Hub (you will need to be on the HSE network to access).

Guides and tutorials

Approving leave, travel expenses and travel privileges

My Inbox - Manager Approving Leave (PDF, 300KB, 2 pages)

My Inbox - Manager Approving Travel Expenses (PDF, 1.1MB, 5 pages)

My Inbox - Approving Travel Privileges (PDF, 970KB, 5 pages)

Processing leave and travel claims

My Inbox - Manager processing leave requests (PDF, 775KB, 3 pages)

My Inbox - Manager processing travel claims (PDF, 1.1MB, 5 pages)

Activating, deactivating, rejecting or accepting requests

My Inbox - Manager Activating or Deactivating as Unplanned Substitute (video)

My Inbox - Manager Requests - Rejects or Accepts (video)

My Inbox - Leave carry forward requests (video)

Items from employees that do not report to you

My Inbox - items received from employee who does not report to you (PDF, 440KB, 2 pages)

Travel checker profile set-up

My HSE Self Service travel checker profile set-up form (PDF, 900KB, 1 page)


Contact HR & Payroll Self Service helpdesk (NiSRP) using any of the following options:

Log your query on Health Shared Services Self Service Portal


When emailing the helpdesk include your name and personnel number (or your PPS number if you do not know your personnel number).

Phone: 0818 300 296 9am to 4.30pm Monday to Friday

For HR forms, verification of service requests, and changes to contract details email

For pay and payslip queries contact your local payroll department