Login to HR & Payroll Self Service
Getting started on HR & Payroll Self Service
Getting started
An introduction to HR & Payroll Self Service (video)
For staff in HSE East, South East, Midlands, Mid West and North West
To set up a HR & Payroll Self Service account:
- Send an email to support.nisrp@hse.ie with ‘User set-up request form’ in the subject line
- You will receive a reply which includes a form for you to enter your set up details. Return your completed form to support.nisrp@hse.ie
For staff in HSE South
To set up a HR & Payroll Self Service account:
- Follow the steps in the activate your HR and payroll self service account guide
- SAP personnel numbers were emailed to staff in HSE South. If you did not receive it contact the project lead for your area; or visit a NiSRP information stand in your area over the next few weeks.
Updating your approver (employees) or the team you approve (managers)
If you are an employee and you note your approver is incorrect on HR & Payroll Self Service (when, for example, submitting leave or travel request). Follow the steps below for HSE South staff only:
- complete the HSE South reporting line change form and arrange for sign off by manager
- email completed form to nisrp.om@hse.ie
If you are a manager/approver you may notice on the team calendar tile on HR & Payroll Self Service that there are team members not listed, or some who are listed but have changed positions. Follow the steps below for HSE South staff only:
- complete the HSE South reporting line change form
- email completed form to nisrp.om@hse.ie
Logging into HR & Payroll Self Service for the first time
Login ID
Your login ID starts with E plus your 8 digit personnel number. If you don’t know your personnel number you will find it printed on your payslip.
Managers' logon ID is the letter M plus your personnel number.
How to log into HR & Payroll Self Service for the first time
Follow these steps to get set up for the first time and to set your password. Watch this video tutorial to follow the login process.
- Access HR & Payroll Self Service
- Enter your Logon ID. This is your personnel number preceded by E. You will also receive this in an email from saphr.selfservice@hse.ie when your account is set up.
- Select the password reset option
- Enter your Logon ID and email address (this is the email address you used to set up your account). Click on the submit button. You will then be emailed a temporary password which you can use to log on.
- You will be then prompted to change password
- Enter the temporary password (received by email) into the old password field
- Think of a password you can remember and enter it into the new password field, and enter again into the field and confirm password. Your new password must be at least 8 characters long, contain at least 3 letters (1 uppercase), a number and a symbol e.g. @, %,!
- You will now be logged into HR & Payroll Self Service
Devices you can use to access HR & Payroll Self Service
You can access HR & Payroll Self Service on your HSE or personal computer, mobile phone or tablet with internet access. When logging in from a personal device, you will be emailed a 6 digit passcode to access the site. A passcode is not required when using a HSE device.
For security reasons, managers must access HR & Payroll Self Service using a HSE device.
Use a desktop shortcut
When you bookmark the HR & Payroll Self Service web address, your browser saves the address for that session only. When you revisit the site using that bookmark you will get an error 'SAML2'.
You are recommended to set up a desktop shortcut for the web address.
Creating a desktop shortcut
- Right-mouse click on a blank part of your desktop
- Select 'New' and 'Shortcut'
- On the next screen enter https://myhseselfservice.hse.ie
- Click Next and name the link as HR & Payroll Self Service logon
- Click Finish
Use your mobile phone
Creating an icon and adding it to your home screen is the easiest way to access HR & Payroll Self Service on your mobile phone
How to save HR & Payroll Self Service icon to Apple iPhone (video)
How to save HR & Payroll Self Service icon to Samsung smartphone (video)
Related content
For employees
- view your payslips
- update your bank details
- update your address details
- apply for leave
- carry forward leave
- submit travel expenses
- view leave, expenses and other reports
For managers
- review and approve leave and travel
- access a team calendar
- view reports
- set up a substitute manager when you on leave
- change reporting relationships
Guides and tutorials
My HSE Self Service common helpdesk topics and solutions (PDF, 388KB, 4 pages)
My HSE Self Service manager/approver webinar (video)
My HSE Self Service login webinar summary (video) (note: webinar starts at 1.56)
Login instructions for HSE devices (PDF, 1MB, 5 pages)
Login instructions for personal device (PDF, 1.7MB, 6 pages)
Resetting your password and logging on (video tutorial)
Update your email address (video tutorial)
HSeLanD training
HR & Payroll Self Service (NiSRP) eLearning course modules on www.hseland.ie
The eLearning course contains modules for employees; for managers and approvers; for staff who travel for work purposes.
Search for the relevant module title on the HSeLanD home page, or access through the Business Skills catalogue.
Each module takes approximately 20 minutes to complete.
Recorded webinars
For staff in HSE East, South East, Midlands, Mid West and North West
The current series of live webinars are now finished. Recorded versions of these webinars are available:
My HSE Self Service general awareness webinar for employees (video)
My HSE Self Service manager/approver webinar (video)
My HSE Self Service login webinar summary (video) (note: webinar starts at 1.56)
My HSE Self Service travel webinar (video)
For staff in HSE South
The current series of live webinars are ongoing. Recorded versions of these webinars are available:
HR & Payroll Self Service general awareness webinar for employees (video)
HR & Payroll Self Service general awareness webinar for managers (video)
Contact
Contact HR & Payroll Self Service helpdesk (NiSRP) using any of the following options:
Log your query on Health Shared Services Self Service Portal
Email support.nisrp@hse.ie
When emailing the helpdesk include your name and personnel number (or your PPS number if you do not know your personnel number).
Phone: 0818 300 296 9am to 4.30pm Monday to Friday
For HR forms, verification of service requests, and changes to contract details email npr.hbs@hse.ie
For pay and payslip queries contact your local payroll department