Our corporate safety statement sets out how health and safety is managed in the HSE.
- corporate health and safety policy
- roles and responsibilities for managers and employees
- arrangements and resources in place to manage health and safety
- consultation with employees, representatives and other stakeholders
All workplaces, sites and services in the HSE must have a written safety statement. This is the responsibility of the site or service manager.
Contents of the safety statement
A health and safety policy is a written statement by an employer. It shows the organisation's commitment to protect the health and safety of employees.
The HSE’s safety policy is signed by the Chief Executive Officer in the corporate safety statement. It is therefore not subject to amendment in the site or service safety statement.
Declaration of intent
The safety statement should contain a declaration. This is signed by the most senior manager responsible for safety, health and welfare. This is a commitment to keep the workplace as safe and healthy as is reasonably practicable. It ensures that all statutory requirements will be complied with.
The safety statement should include:
- duties of the employer
- an organisational chart showing the line management structure for safety management
- the roles and responsibilities of named persons
- duties of employees
- role of persons providing safety, health and welfare advice
Hazard control service arrangements
The site or service manager must describe the arrangements in place to manage health and safety hazards in the workplace
Physical Hazards Examples
In addition, detail the OSH management arrangements to include:
Risk management process
A risk assessment looks at what can cause harm to people. It identifies if measures are required to reduce injury and ill health.
Consultation and information
A safety committee must be established at local level. This should include safety representatives and a balanced representation between management and employees. Employees should be given the opportunity to elect a safety representative.
In smaller facilities, the role and function of the Safety Committee may be incorporated and clearly defined in the Terms of Reference of team meetings.
For further guidance see Guideline for establishing local health and safety committees (PDF, 206KB, 10 pages)
Contact the health and safety helpdesk for further information
The site or service safety statement must give the details of the resources provided by management in terms of time, people and finance to manage health and safety
Distribution of the site/service safety statement
You must clearly describe how the site or service safety statement is to be brought to the attention of employees, and others in the workplace.
Revision of the site or service safety statement
The safety statement needs to be relevant at all times.
It must be reviewed:
- where there has been a significant change in the matters to which it relates
- where there is a reason to believe that it is no longer valid
- when a Health and Safety Authority inspector orders a review
Detail the arrangements to measure, monitor and evaluate health and safety performance to include:
- site or service objectives (local KPIs)
- national health and safety KPIs
- health and safety quality improvement plans (QIPs)
Departmental safety statement and risk assessment
Managers, in consultation with employees, must complete Section 11 of the safety statement for their department.
- a brief description of the disciplines of staff working in the department
- details of the work carried out by staff working in the department
- the names and job titles of the responsible persons, to include the signature of the line manager
- all relevant risk assessments
In the case of any building containing a number of different services/ disciplines who share a place of work, occupants must co-operate in complying with and implementing health and safety requirements.
An effective communication system must be implemented for informing employees about the risks to their safety, health and welfare. This includes the exchange of safety statements, or relevant extracts of them, relating to hazards and risks to employees.
Premises leased by the HSE where the HSE is the tenant
The HSE as the tenant of a building and the employer is required to have a Safety Statement for their place of work. The responsibility for maintenance and upkeep within the leased building should be set out in a formal agreement between the HSE and the landlord.