National Incident Management System (NIMS)
Accidents and incidents (including confirmed cases of COVID‐19 acquired within a health or social care setting) are reported through the national incident management system (NIMS)
Where a staff member tests positive, having contracted COVID-19 in the workplace, this must be reported as soon as possible on NIMS via the NIRF form. The HSE are actively seeking this data to aggregate the information and make it useful in our management of COVID-19 related risk.
You do not have to report onto NIMS if a staff member has contracted COVID-19 while:
- they are fully working from home, and
- they have not attended the workplace in the previous two weeks
This may be considered community transmission and there is no requirement to report the incident onto NIMS.
For more information see HR Memo dated 9 September 2020
Contact the NIMS helpdesk
Phone: 01 2384240
Reporting accidents to the Health and Safety Authority (HSA)
Workplace fatalities must be reported to the HSA. This must be done by a responsible person as shown in your safety statement.
You must give the HSA:
- name of the deceased
- location of the accident
- brief details of the accident
This should be done as quickly as possible by:
- LoCall 1890 289 389 (between 9:30 am and 4:30 pm, Monday to Friday)
- send a written report of the accident, using the IR1 form to the Authority as soon as is practicable
The responsible person should ensure that no one disturbs the accident scene before:
- the scene has been examined by an inspector
- 3 clear days after notification of the accident
If an injured person dies within a year of an accident, the responsible person must notify the HSA. This must be done in writing as soon as possible after they have been told about the death. This must be done even if the accident had not before been notified to the HSA.
The Gardaí should be notified immediately of all workplace accidents resulting in death.
General injuries involving employees
Accidents must be reported to the HSA when a person injured at work cannot perform their normal work duties for 3 consecutive days after the accident. This does not include the day of the accident.
Road traffic and vehicle accidents involving employees
Accidents must be reported to the HSA when a person is injured while driving, or as a passenger, in the course of their work and they cannot do their normal work for more than 3 consecutive days after the accident. This does not include the day of the accident.
General injuries involving members of the public
Accidents must be reported to the HSA when they relate to a place of work or a work activity, and the person needs medical treatment.
Accidents relating to pre-existing medical conditions do not need to be reported.
How to report an accident
Where an employee has an accident at work, the employer is responsible for reporting the accident. The responsible person is normally the manager, as identified in the safety statement.
If the injured person is self-employed or a member of the public, the accident is reported by the most senior person on duty in the place of work.
You can submit an IR1 form to the HSA online
Alternatively, the IR1 form can be completed and posted to:
The Workplace Contact Unit
Health and Safety Authority
The Metropolitan Building
James Joyce Street
How to report dangerous occurrences
Dangerous occurrences are reported using HSA's online reporting system
The list of dangerous occurrences is available in Appendix 1 of The Safety, Health and Welfare at Work (Reporting of Accidents and Dangerous Occurrences) Regulations 2016)