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About data protection

Data protection policies, guidance and forms, and the requirements for processing personal data.

Data protection policies

HSE Data Protection Policy

Security and Recording of Personal Hard Copy Data During Service Relocation (PDF, 292 KB, 4 pages)

General Data Protection Regulation (GDPR) - it's everyone's responsibility (PDF, 389 KB, 10 pages)

Creation and Disposal of Hard Copy Patient Lists (PDF, 270 KB, 4 pages)

Guidance

Glossary of Data Protection Terms (PDF, 363 KB, 2 pages)

Data Protection Procedures for Handling Requests for Access to Records (PDF, 330 KB, 8 pages)

Privacy Notice Summary (PDF, 315 KB, 2 pages)

Privacy Notice Employees (PDF, 508 KB, 8 pages)

Privacy Notice for Patients and Service Users (PDF, 285 KB, 11 pages)

GDPR FAQs (PDF, 178 KB, 7 pages)

Password Privacy Reminder (Word, 60 KB, 1 page)

HSE Data Breach Process Guidance (Word, 210 KB, 9 pages)

Forms and template letters

Data breach forms

Data breach incident reporting form (internal) and HSE Data Breach Process Guidance (Word, 210 KB, 9 pages)

Data Breach Analysis Form (Word, 47 KB, 5 pages)

Rights and Freedoms Assessment Form (Word, 50 KB, 4 pages)

Rights and Freedoms Companion Document (PDF, 440 KB, 12 pages)

Subject Access Request (SARS) forms

Subject Access Request (SARS) form (PDF, 76 KB, 1 page)

Subject Access Request (SARS) form as gaeilge (PDF, 171 KB, 1 page)

Template decision letters

SARS template letter (Word, 68 KB, 24 pages)

SARS template letter (PDF, 820 KB, 24 pages)

GDPR request forms

Request for rectification or erasure of personal data under GDPR (PDF, 209 KB, 3 pages)

GDPR data disclosees (PDF, 141 KB, 3 pages)

Records of Processing Activities (ROPA) template (Excel, 580 KB)

Privacy Impact Assessment (PIA)

Privacy Impact Assessment (PIA) process guidance (PDF, 213 KB, 10 pages)

Privacy Impact Assessment (PIA) form

Posters

Subject Access Requests (SARS) poster (PDF, 221 KB, 1 page)

Subject Access Requests (SARS) poster as gaeilge (PDF, 81 KB, 1 page)

Data protection notice (Powerpoint, 495 KB, 1 page)

GDPR staff notice (PDF, 110 KB, 1 page)

Personal data in the HSE poster (PDF, 74 KB, 2 pages)

Privacy poster (PDF, 179 KB, 1 page)HSE Privacy Notice - Employees

Contact

Contact a data protection office - HSE.ie

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