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Recruitment Gateway

The Recruitment Gateway captures the recruitment information needed for job orders. It improves accuracy and reduces recruitment timelines.

All job orders must be submitted through the Gateway. This replaces the previous process of emailing or posting a job order form.

Note: The Gateway does not replace the approval to hire process. You must complete approval to hire before creating a job order. You can now attach your approval to hire forms directly on the Gateway.

Use the Gateway to:

  • draft and submit job orders
  • assign job orders for approval (following your internal approval structure)
  • check job order status
  • request amendments or cancellations

The Gateway now aligns with the new HSE health region structure.

Using the Recruitment Gateway

Log in to the Recruitment Gateway after you complete the steps in this section
Complete these steps before you use the Gateway

Step 1 - check your HealthIRL access

  • Gateway users need HealthIRL access.
  • New HSE employees usually already have HealthIRL access.
  • Existing HSE employees may not have HealthIRL access and must get this first.
  • If you need HealthIRL access, request it through the NSD Self Service Portal.

Step 2 - request Gateway access

  • Complete the Recruitment Gateway Access Request Form (Microsoft Office)
  • Choose the permission you need.
  • Requester access is granted automatically.
  • Approver 1, Approver 2 and Submitter permissions need approval from the Head of HR (or nominee). You will receive an automated email when you submit the form.
  • Approved permissions are applied automatically through system workflows.
  • You will receive an automated email when your access is ready or if it is denied.
Resources

Recruitment Gateway Quick Reference Guide (PDF, 248 KB, 2 pages)

Recruitment Gateway FAQs (PDF, 1.8 MB, 4 pages)

Recruitment Gateway Training Manual (PDF, 3.4 MB, 58 pages)

How to Create a Job Order (PDF, 952 KB, 11 pages)

Support and contact

The Gateway includes supports to help you complete job orders and use each feature. It also has a glossary explaining key terms.

For help with the Recruitment Gateway, including technical issues, system access or job order submissions, email hrdigitalteam@hse.ie.