The Cycle to Work Scheme covers bicycles and equipment up to €1,250. The scheme is a tax incentive encouraging you to cycle to and from work. Under the scheme, employers pay for bicycles and bicycle equipment for their employees. You pay your employer back through a salary-sacrifice arrangement. You are not liable for tax, PRSI or Universal Social Charge on your repayments.
Equipment the scheme applies to
How to pay for the bicycle and equipment
How often you can use the scheme
Rates
The scheme covers bicycles and equipment up to the value of €1,250 from approved suppliers. You can use the scheme once in any 4 year period.
The €1,250 limit applies to the bicycle as well as safety equipment.
You can spend more than the limit, but any amount above €1,250 gets treated as a benefit-in-kind income tax charge.
How to pay for the bicycle and equipment
Equipment the scheme applies to
The scheme applies to new bicycles and safety equipment.
Safety equipment includes:
- cycle helmets which conform to European standard EN 1078
- bells and bulb horns
- lights, including dynamo packs
- mirrors and mudguards to ensure that the rider’s visibility is not impaired
- cycle clips and dress guards
- panniers, luggage carriers and straps to allow luggage to be safely carried
- locks and chains to ensure the cycle can be safely secured
- pumps, puncture repair kits, cycle tool kits and tyre sealant to allow for minor repairs
- reflective clothing along with white front reflectors and spoke reflectors
How to pay for the bicycle and equipment
The HSE pays for the bicycle and equipment and sets up a salary-sacrifice arrangement. This cannot be for more than 12 months. You select the equipment you wish to buy from an approved supplier. The supplier invoices the HSE directly.
Once payment is processed, the supplier will contact you to arrange collection of the bicycle and equipment.
The tax exemption does not apply if you pay for the bicycle and equipment. Your employer must pay for the bicycle. The bicycle and equipment must be purchased at the same time from one supplier.
Repayment for the bicycle and equipment gets deducted from your gross salary. This is your salary before income tax, PRSI, pension levies or Universal Social Charge gets deducted. These deductions can be made weekly, fortnightly or monthly. This depends on your salary payment arrangement.
The purchase agreement cannot get cancelled once the equipment has been purchased.
How often you can use the scheme
You can use the scheme once in a 4 year period. This applies even if you do not purchase equipment up to the €1,250 limit. The tax year in which the bicycle or equipment is bought counts as the first year.
Qualifying journeys
You should use the bicycle and safety equipment mainly for qualifying journeys. This means the whole or part of a journey between your home and your normal place of work. Employers do not have to monitor this.
Choosing a bicycle
Choose a bicycle and equipment from an approved list of suppliers.
How to apply
- complete an application form
- choose a bicycle and equipment from an approved supplier
- send the completed application form to your local scheme co-ordinator
The supplier invoices the HSE directly. Once payment is processed, they will contact you to arrange collection of the bicycle and equipment.
All repayments for the scheme must be completed within the calendar year of purchase.
Application forms
Download an application form for your area. If the application form is not available to download contact the representative for your area.
Complete the application form in full. The form must be signed by you and your line manager.
- CHO 6 Community Healthcare East (Dublin South East, Dun Laoghaire, East Wicklow)
Community Healthcare East cycle to work application form 2023
Return completed application form and invoice to Asja Resman, Human Resources, Health Service Executive, St. Broc’s Business Centre, Clonskeagh Hospital, Clonskeagh, Co. Dublin.
Email: hrqueries.cheast@hse.ie
Phone: 01 268 3138
NOTE: Closing date for applications is 29 September 2023 - CHO 7 (Dublin South, Kildare, Wicklow)
CHO 7 (Dublin South, Kildare, Wicklow) cycle to work application form 2023
Return completed application form and invoice to Tara Redmond, CHO7 HR Department, Hawthorn House, Millennium Park, Naas, Co. Kildare.
Email: tara.redmond@hse.ie
Phone: 045 931 598 - CHO 4 HSE South (Cork, Kerry)
HSE South (Cork, Kerry) cycle to work application form 2023
Email: therese.mccarthy1@hse.ie - CHO 5 HSE South East (Kilkenny, Waterford, Wexford, Carlow, South Tipperary)
HSE South East cycle to work application form
Email: deirdre.walsh8@hse.ie - HSE Dublin North East (North Dublin, Louth, Meath, Cavan, Monaghan)
HSE Dublin North East cycle to work application form 2023
Email: geralyn.nolan@hse.ie
Note: Closing date for applications is 29 September 2023 - HSE West (Galway, Mayo, Roscommon)
HSE West cycle to work application form 2023
Email: financial.systemsmph@hse.ie
Phone: 091 775 445
Return completed application form with the original invoice to HSE Bike To Work Scheme, Financial Systems, Finance Department, Merlin Park, Galway.
Note: Closing date for applications is 29 September 2023. Repayments must be completed by the last pay date in November 2023. - Portiuncula Hospital
Portiuncula cycle to work application form 2022
Email: personnel.portiuncula@hse.ie
Phone: 090 964 4552 - HSE Mid-West (Clare, Limerick, North Tipperary)
Mid-West (Clare, Limerick, North Tipperary) cycle to work application form 2023
Email: mairead.quinlivan@hse.ie
Phone: 061 483 344 - Longford, Westmeath, Laois, Offaly
Email: tracy.downes@hse.ie
Phone: 057 93 59832 - North West (Sligo, Donegal, Leitrim)
HSE North West cycle to work application form
Email: kevin.little@hse.ie - National Forensic Mental Health Service
National Forensic Mental Health Service cycle to work application form 2023
Email: hr.nfmhs@hse.ie
Phone: 01 778 6944
Contacts
Cork and Kerry
- Phone
Longford, Westmeath, Laois, Offaly
- Phone
Dublin South East, Dun Laoghaire, East Wicklow
- Phone
Dublin South, Kildare, West Wicklow
- Phone
North Dublin, Louth, Meath, Cavan and Monaghan
HSE South East
- Phone
Galway, Mayo and Roscommon
- Phone
Portinucula Hospital
- Phone
Sligo, Leitrim and Donegal
- Phone
Clare, Limerick and North Tipperary (HSE Mid West)
- Phone
HSE Corporate and HBS
- Phone
National Forensic Mental Health Service
- Phone
National HR help desk
- Phone