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Coronavirus

Information for health care workers is available on healthservice.hse.ie Coronavirus guidance documents are available on hpsc.ie

Managing a team working from different locations

Managing a team who are working remotely can be difficult particularly during the coronavirus outbreak.

It is important to think about how you and your team will work together while being apart. Here are some tips on how to manage this transition.

Create a work plan

Think about the work output of the team in a normal week and how that can be planned out while the team works from home. There may be areas that now need to be prioritised because of the coronavirus outbreak.

A clear work plan for your team will help manage everyone's expectations and what to focus on each day.

Check in regularly

If possible, check in with your team daily or every couple of days to make sure everyone is on track. It also gives the team an opportunity to flag any issues they are having quickly.

See section on using tools and software to find out how you can do this easily.

Communicate as a group

There are several online tools designed to help teams communicate and work as a group.

To set this up, you will need to identify how you will:

  • keep in touch collectively
  • share files and work outputs across the team

Audio and video conferencing

Even if your team is not working from home, teleconferencing is recommended instead of face-to-face meetings, to reduce the risk of spreading coronavirus.

There are a number of options available:

WhatsApp

Exceptional provision has been made for this app to be made available during the Covid-19 crisis on the HSE network, primarily to support messaging, but it also can support video calls. It is suited for 1-4 users. Read more about Whatsapp.

Gov.ie conference calls

Gov.ie offers a free conference call facility across all government departments. Registration is free and you can schedule conference calls in advance.

Register for Gov.ie conferencing

Cisco Webex

An enterprise solution for video conferencing, online meetings, screen share and webinars. It provides for controlled ‘room’ access and this may be suited to clinical consultation and larger meetings. Read more about Cisco Webex Meetings.

Microsoft Teams

A strategic collaboration platform providing video and audio conferencing, document sharing, screen sharing, messaging etc. This may be suited to larger meetings (>6 participants). Read more about teams.

Sharing work files

How your team will share and store work files is another important part of home working.

Some options available to you are:

Shared file on HSE network

This is the simplest option to store and access team documents. If you don't already have this set up for your team contact OoCIO and they can set this up for you quickly.

Basecamp

Basecamp is a project management tool. It can allow your teams to communicate and have fewer meetings. You can share documents, group chat and message your team easily.

You can start a free 30-day trial here

Contact Office of the CIO

Phone: 0818 300 300

Log a call via NSD Self Service portal

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Page last reviewed: 08/04/2020
Next review due: 08/04/2023