Guidance for staff who need to travel using public transport shared HSE vehicles or your own vehicle.
You should avoid gatherings. Where this is unavoidable, a physical distancing of 2 metres or more must be maintained.
If you develop a cough, shortness of breath or a fever you should stay at home and follow the guidelines for self-isolation.
You can get the latest information about COVID-19 from the staff website. You should then consider if you need to travel or if the meeting or task can be done remotely using technology.
Steps to follow before travelling
- Pre-plan your journey, looking at the route to take, the transport you need and where you will park. Avoid unnecessary social contact and practice social distancing.
- Take your HSE staff identification badge and HSE authorisation to travel letter with you.
- Wash your hands with soap and water or an alcohol-based sanitiser before travelling and take sanitiser with you.
- Gatherings should be avoided. Where this is unavoidable, physical distancing must be maintained (2 metres or more)
Pre-plan your journey, avoid unnecessary social contact and practice social distancing.
If you're using public transport, clean your hands regularly with an alcohol-based sanitiser.
Where possible, use seats facing the same direction. Keep a distance of 2 metres away from other passengers at all times. Do not face other passengers in case they sneeze or cough.
If possible, avoid using your hands to open and close doors and instead use your elbows and shoulders. Where you must touch handles or buttons, clean your hands afterwards.
Wash your hands when you've arrived at your destination.
Using shared HSE vehicles
When using a HSE vehicle you should travel separately where possible. Additional staff should follow in separate HSE or private vehicles.
You should do a risk assessment for each type of journey. Risk assess all situations where there is likely to be contact with people. For example, assisting service users into and out of the vehicle.
Minimise the number of passengers, so far as is practicable, and keep journey times as short as possible to reduce your contact time.
Where a vehicle must be shared, you should open the windows to create ventilation. Do not use the ventilation recirculation setting.
Keep seating as far apart as possible to maintain social distancing of 2 metres.
Display information cards showing good hand hygiene and respiratory etiquette in the vehicle.
Keep a list of your passengers in case contact tracing becomes necessary. Let your passengers know that this list will be used for contact tracing if required.
If you are transporting service users then you should wear a mask at all times. You should also wear a mask if you are likely to come within 2 metres of a colleague for 15 minutes or more. This applies if you are inside or outside the vehicle.
Using your own private vehicle
If you're using your own vehicle, you should travel on your own. Carpooling is not advised during the COVID-19 outbreak.
Make sure that your vehicle is roadworthy and you have enough fuel to avoid unnecessary stops. If you do have to refuel your vehicle, use a contactless service station if possible. Use gloves when handling the fuel pump and clean your hands when you've finished.
Keeping vehicles virus-free
Keep disinfectant wipes in your vehicle to clean frequently-contacted surfaces.
- door handle
- key or fob
- steering wheel
- inside door buttons
- seat belts
- gear stick
Use soap and water to clean surface materials that may be affected by disinfectant.
You should clean frequently-contacted surfaces before and after your journey.
Keep waste in a suitable lidded container and remove from the vehicle at the end of each journey.
Wash your hands before and after using your vehicle.